Last Updated: September 4th, 2019
College club activities are a double-edged sword. On one hand, you have a fun group of people that you get to spend time with. On the other hand, setting up a college club activity can be very challenging to set up, especially for larger clubs. Whiteboard signs and checklists are no longer enough to make sure every planned activity goes smoothly. Fortunately, there are plenty of technologies that you can use to speed up the planning process.
Best tech tools you can employ to organize your college club events and activities
- BAND Group Communication App
BAND is the best all-in-one group communication tool available today. By letting you create exclusive user groups, you’ll have an easier time updating everyone who is supposed to be participating in the group activity. You no longer have to waste time sifting through your social media contacts looking for each of your members every time something important comes up.
BAND also provides numerous communication features that are too good to pass up if you’re part of any group. Messaging boards allow you and members to post both notices and activity feedback for all to see, while group voice chat features allow real-time communication. This helps improve your club’s overall coordination, speeding up club preparation times and minimizing problems caused by miscommunication or delayed updates.
- Google Docs
Many college club activities require a tracker of some sort, whether it’s for attendance, recording important things that happened, or anything notable that happened during the club activity. However, keeping things in a log book is impractical, especially for busier clubs. If you want proper club activity tracking, you might want to try out Google Docs.
Google Docs allows you to create spreadsheets, text documents, and even presentation slides using a user-friendly interface. Do you need an attendance tracker? Just create a spreadsheet, share by setting visibility to everybody, and start working from there. The best part? There’s no need to spend money on other productivity apps because Google Docs is readily available as long as you have a Google account.
- Trello
If Google Docs lets you track club activity progress and provide easy access from anywhere, Trello provides your club with an easy-to-understand roadmap. This is a lifesaver for larger group activities when your club members have to be divided among smaller teams to tackle different tasks. Trello allows you to change the status of each planned task from “to do” to “doing” to “done” so people won’t make the mistake of performing redundant tasks.
Like Google Docs, Trello can be accessed by anyone in your group using a smartphone or other internet-capable devices. This means everyone will always be on the same page whether they’re working together or on different schedules. The best of all, Trello is also free so there’s no need to shell out some cash for other project management tools.
- WhenIsGood
Announcing the schedule for club activities is easy, but confirming member attendance is a different matter. There may be a time when someone in your club will be unable to make it due to a personal emergency, and the rest of the team assigned for a task will be caught unprepared. WhenIsGood seeks to address this issue before the problem even starts.
WhenIsGood allows users to check off time slots when they are available, so you get to plan your activities while factoring in how many will be able to participate. This allows you to assign club activities more efficiently by making sure people with similar schedules will always be the ones working together. In case someone is suddenly unable to attend, you can check the app to find if anyone else is available and ready to fill in for your absent club member, making sure club activities continue with minimal disruption.
Organizing club activities greatly rely on being efficient and well-prepared. These four tools are perfect for minimizing inconveniences and gives you more control over your club activities no matter how big or small the task at hand is.